Guidelines For Presenters

Here are some general guidelines for presenters at ISSIB 2019

  1. Oral Presenters
  2. Poster Presenters

Oral Presenters

Each timeslot for talks is 20 minutes or 40 minutes as indicated in the program, so plan on leaving 3-5 minutes for questions and switching over between speakers. As you will be speaking to a multidisciplinary audience, you are encouraged to provide a significant introduction at the start of your presentation to help put your project and results in context.

All talks should be saved on a USB key and loaded on the laptop present in your lecture room at least 20 minutes prior to the start of your session (loading the day before is encouraged, to give you time to check your slides).

We strongly recommend using Microsoft Office PowerPoint for your presentation. Please note that the congress computers are being supplied with PowerPoint 2013. All presentations will be in a WIDESCREEN format. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9.

If you intend to use another type of presentation software, or intend to use multiple videos or large media as part of your presentation, please e-mail the Secretariat (issib2019@conferium.com) at least one week prior to the conference so arrangements can be made. Each session will have one chair and one co-chair as well as a technical helper.

Please arrive at your presentation at least 20 minutes prior to the start of the session to introduce yourself and work out any technical issues that may exist (including microphones, laser pointers, etc.).

Please respect the chairs if they indicate you are out of time - it is important to keep within the ~12 minute oral presentation time in order to avoid delays in the sessions and in order to provide an opportunity for people who wish to move between sessions to do so.

Equipment

Each room is equiped with a microphone, a computer, a projector and a screen. Using your own computer will be only allowed in exceptional circumstances: your request must be made the day before at the speaker ready desk and authorized by the organizers. Compatibility test of your equipment will be required. Please note that the time used to switch computer will be deducted from the allotted 15-minutes.

Important Note for Macintosh Users

In order to use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Ready Room:

  • Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).
  • Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC).

You may use your own Macintosh laptop computer as a back-up. In such a case, please make sure to provide a Mini DisplayPort to HDMI or VGA Adapter (Dongle). Please visit the Speaker Ready Room to check your presentation and advise the staff of your intent to use your own laptop. Please arrive at the Plenary room at least 30 minutes prior to the start of your session to plug in your laptop and check your presentation on the projection system.

Poster Presenters

The Poster Session provides an opportunity for informal, interactive presentations and discussions. It will be located in the Hall during coffee breaks. Authors are expected to be physically present at their poster during their formal poster session to answer questions. We recommend you prepare a brief (~2-3 minute) summary presentation you can give about your poster in preparation for this poster session. Each presenting author have received a poster code by e-mail.

The poster board surface area is 40’ (102 cm) high and 80’ (203 cm) wide. Each author will own 1/2 side of a poster board and each will have a useable area measuring 38" (97 cm) high and 38" (97 cm) wide. Poster materials should not extend outside the assigned area. Please note that, by requirement of the poster board supplier, posters may only be attached to the poster boards using Velcro tabs - we will provide these tabs at the conference. A label indicating your number will be placed on the top of your board space. You will be invited to set up your poster on July 23 at 10:20 and to remove it on July 25 at 16:30 at the latest.

Schedule:

  • Poster session 1: Tuesday, July 23, 2019, form 16:00 to 17:00
  • Poster session 2: Wednesday, July 24, 2019, from 15:30 to 16:30

Any posters left up will be kept at the registration desk and, if unclaimed by the end of the conference, will be discarded.

Important Dates

Call for papers starts
January 24, 2019

Registration starts
March 26, 2019

Abstract submission deadline
Closed

Paper acceptance notice
April 20, 2019

Early bird and presenting author registration deadline
April 29, 2019

Online registration deadline
Closed

Conference
July 22-25, 2019

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